Here is Part 6 of my series “Seven New SharePoint 2007 Document Management Features”. The next new document management feature is:
Built-in document workflows: SharePoint now includes workflow capabilities built on Windows Workflow Foundation that are integrated with the document management repository and forms capabilities. The shipping workflow processes include:
- Collect signatures
- Collect feedback,
- Disposition approval
- Web content translation
- Issue tracking
Workflow tasks can be created and assigned to participants along with notifications to alert them about the task. SharePoint provides a status page associated with the workflow so participants can follow the progress of a workflow. The status page also includes workflow history information that is specifically designed by the workflow author. The standard SharePoint workflows can by modified using the Office SharePoint Designer 2007, which is the successor product to FrontPage®.
After the workflow is deployed to a site collection, it appears in the list of available workflows that administrators can add to content types or libraries. Once the workflow is added to a document library end users can then start the workflow for any document in that DM Library.
Secure document storage has never been so crucial ever since the Data Protection Act 1988.
If you are a business that holds personal details of customers or
clients, it’s crucial that you’re aware of the regulations detailed in the Data Protection Act. Secure document storage should be an intrinsic part of every business’s administrative processes, ensuring any sensitive documents are kept safe and secure.
The Data Protection Act 1988
The Data Protection Act outlines UK law on how data is processed on identifiable living people in order to protect their rights and identity. The Act falls in line with the European Directive of 1995 that was introduced to help protect individual’s fundamental rights and freedoms in respect to their privacy and personal data. Businesses and organisations are legally obliged to comply with the Data Protection Act prompting a tightening of procedures when it comes to secure document storage.