Ta Da!!! The final installment. The following is Part 7 of my series “Seven New SharePoint 2007 Document Management Features”. I think this feature is the most significant and most powerful new document management feature of SharePoint 2007. The next new document management feature is:
Content Types: Using content types provides a way to standardize these characteristics across different libraries and sites throughout an organization and provides a way to categorize content in a standard manner. Content Types, a new addition to Windows SharePoint Services 2007, allow you to pre-define metadata boilerplates so that all newly-created documents of a given type automatically have appropriate metadata and business rules such as workflow, resulting actions, expiration, and other policies. Based on the selected content type, the metadata properties are already present in the new document.
For example, you can create a pre-made Proposal content type that captures relevant attributes (such as customer, product type, and salesperson) for each sales proposal. Finding documents is much easier thanks to the abundance of metadata. For example, in the case of Proposals, you can easily search and retrieve all Proposals associated with a specific product type, salesperson, or date.
The following MSDN article describes Content Types in more detail: Content Type Settings and Site Columns .